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One of the many highlights a leader experiences is broadening relationships through hosting guest speakers at events. The right speaker can add substantial value to your ministry event. We presume deep thought and much prayer go into your process of selecting these individuals. Once you confirm the speaker, it is easy to check the box and assume everything else will come together naturally. However, your attention to small but meaningful details can make the guest speaker’s visit more pleasant—and potentially more fruitful due to the stellar care she receives before, during, and after the event.

The material you are about to engage will outline the important, actionable steps for creating a positive experience for your event speaker—and ultimately your event attendees, and you as host:

1.    Preliminary Communication

2.    Virtual Event Essentials 

3.    On-Site Essentials

4.    Post-Event Debriefing




“The Host with the Most for Guest Speakers,” by Pippa Naud, The Planner Guru, published September 18, 2017. Accessed November 12, 2020.   https://theplanner.guru/2017/09/18/be-the-host-with-the-most-for-guest-speakers/. (NOTE: Although this article has valuable content, it is from a secular website which may have content that does not completely align with Assemblies of God doctrine.)

“Best Practices for Reaching Out to Event Speakers” by Superevent.com. Accessed November 12, 2020. https://superevent.com/blog/best-practices-reaching-event-speakers/. NOTE: Although this article has valuable content, it is from a secular website which may have content that does not completely align with Assemblies of God doctrine.)

“Caring for SpeakersIntervarsity Christian Fellowship. http://www.intervarsity.org/chapters/handbooks/largegroup/page/caringforspeakers
No longer an active link.

A Resource Guide for Successfully Ministering to Women, “How to Treat a Guest Speaker,” Gospel Publishing House, 2001. No longer in print.





KAREN YANCEY serves as the director of Network Development for the AG Kansas Ministry Network office. In this capacity she carries multiple strategic responsibilities. Karen is an ordained minister and speaks for local churches, district conferences, and conventions. She recognizes the multi-faceted challenges inherent in the lives of women, yet maintains that focus on God and His agenda is the key to navigating the storms and challenges of life. Additionally, she functions as a Certified Leadership and Talent Management coach, has earned a master’s degree through AGTS with emphasis in theology, organizational leadership, and coaching. She is married to the love of her life, Terry, who serves as AG Kansas Network superintendent. Karen has three married children, and being a grandmother to seven remains one of her greatest joys.



All Scripture quotations, unless otherwise marked, are taken from the Holy Bible, New International Version®. Copyright © 1973, 1978, 1984, 2011 by Biblicia, Inc.™ Used by permission of Zondervan. All rights reserved worldwide. www.zondervan.com. The “NIV” and “New International Version” are trademarks registered in the United States Patent and Trademark Office by Biblica, Inc.™


“Hosting a Guest Speaker” is published by the National Women’s Department at women.ag.org, 2020. Permission granted for personal use or within a teaching setting. Do not reproduce.