Favorite Organizational Tools For a Busy Woman

October 2, 2019 Leadership

Mary Ritter


As a busy women’s leader, it’s easy to get caught in a web of information that you don’t know how to handle. So many apps, software applications, and voices exist for getting work done, how do we know where to start? What is most efficient, and what will waste time?


Here are some simple habits you should consider forming, and some tech tools that will help you as a leader:


  • First, consider batching all your tasks together into hourly, partial day, weekly, or monthly tasks. This will help you keep track of what you still need to do.


  • Next, handle snail mail each piece at a time as it enters your office, or your home.


  • Develop a system for e-mail:


    • Delete junk e-mail from your smartphone as it arrives (make use of the “one and done” phrase!)
    • Unsubscribe from unwanted e-mail lists
    • Flag what needs your attention at a later time
    • Use your smart phone to organize e-mail by topic

  • Keep the following lists:
    • Daily
    • Weekly
    • Monthly

  • Tackle your hardest tasks first, or when your energy is freshest.

  • Keep a notepad handy, by your bedside and in your car.

  • Utilize the “notes” feature on your smartphone.

  • Schedule your social media posts (use the Facebook “scheduler” feature, or create a Hootsuite account to schedule multiple posts from one place).

  • Be a “One Minute Manager” when dealing with people (also see the New One Minute Manager by Ken Blanchard and Spencer Johnson).

  • Know your team members’ strengths and weaknesses and delegate appropriately.

Use the following websites and apps to stay connected and help cut preparation time:

  • Signupgenius.com—this website will help you organize groups and volunteers
  • Wunderlist.com—use this website for lists and collaboration
  • Remind.com—great for group texts and reminders
  • Groupme.com—for group messaging
  • Hootsuite.com—for scheduling social media posts
  • Canva.com—for free social media and other layout templates

The apostle Paul said, “In this regard, it is required that managers be found faithful” (1 Corinthians 4:2, CSB). Hopefully, these tips and suggestions will help you be a good steward of your time as a leader.




MARY RITTER is North Carolina Network Women’s Ministries Director, a pastor’s wife, a mom, and swim coach for her daughter’s swim team.